Bylaws

Showing 1-34 of 34 items.
IDArticleHeadlineBodySequence 
 
76DefinitionsBoard

The Board of Directors of this club.

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77DefinitionsDirector

A member of this club’s Board of Directors.

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78DefinitionsMember

A member, other than honorary member, of this club.

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79DefinitionsRI

Rotary International

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80DefinitionsYear

The twelve-month period that begins on 1 July.

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81Election of OfficersNomination Process

At a regular meeting two weeks prior to the meeting for the election of officers the presiding officers shall ask for nominations by members of the club for president, secretary and treasurer. The nominations may be presented by a nominating committee or by members from the floor. The nominating committee shall consist of the president, the president-elect, and the most recent past president still active in the club, and a member nominated and elected by a majority vote of the membership. The nominations duly made shall be place on a ballot in alphabetical order under each office and shall be voted for at a regular meeting no later than December 31. The candidates for president, secretary and treasurer receiving a majority of the votes will be declared elected to their respective offices. The candidate for president elected in such balloting shall be the president-nominee. The president-nominee shall take the title of president-elect on the first day of July next following the election, and shall serve as an officer during that year. On July 1 immediately following that year, the president-elect shall assume office as president. The secretary and treasurer so chosen shall assume office on the first day of July following their election.

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82Election of OfficersDirector Appointments

While serving as president-elect, he/she shall appoint directors to carry out the club’s annual goals during their upcoming year of service. Upon taking office, the appointed directors, together with the president, president-elect, secretary, treasurer, and immediate past president shall constitute the board of directors. At its first meeting, the board of directors may elect some member of the club to act as sergeant-at-arms who also becomes a member of the board.

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83Election of OfficersBoard Vacancies

A vacancy in the board of directors or any office shall be filled by action of the remaining members of the board.

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84Election of OfficersOfficer Vacancies

A vacancy in the position of any officer-elect shall be filled by action of the remaining members of the board of directors-elect.

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85Duties of OfficersPresident

The president shall preside at the meeting of the club and board and perform other duties as ordinarily pertain to the office of president.

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86Duties of OfficersPresident-Elect

The president-elect shall preside at meetings of the club and board in the absence of the president and perform such other duties as ordinarily pertain to the office of the president-elect.

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87Duties of OfficersSecretary

The secretary shall keep the records of membership; record the attendance at meetings; send out notices of meetings of the club, board, and committees; record and preserve the minutes of such meetings; make the required reports to RI, including the semiannual reports of membership on January 1st and July 1st of each year which shall include per capita dues for all members and prorated dues for active members who have been elected to membership in the club since the start of the July or January semiannual reporting period; report changes in membership; provide the monthly report of attendance which shall be made to the district governor within 15 days of the last meeting of the month; collect and remit to RI subscriptions to The Rotarian, and perform such other duties as usually pertain to the office of secretary.

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88Duties of OfficersTreasurer

The treasurer shall have custody of all funds, accounting for same to the club annually and at any other time upon demand by the board and perform such other duties as pertain to the office of treasurer. Upon retirement from office the treasurer shall turn over to the incoming treasurer or to the president all funds, books of accounts or any other club property.

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89Duties of OfficersSergeant-at-Arms

The sergeant-at-arms shall do such duties as are usually prescribed for such office and such other duties as may be prescribed by the president or the board.

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90MeetingsAnnual Meeting

An annual meeting of this club shall be held on or before the last regular meeting in December, at which time the election of officers to serve for the ensuing year shall take place.

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91MeetingsRegular Meetings

The regular weekly meetings of this club shall be held on Thursday starting at 12:15 p.m. Due notice of any changes in or canceling of the regular meeting shall be given to all members of the club. All members excepting an honorary member (or member excused by the board of directors of this club, pursuant to Article 9, sections 1, 2, and 3 of the standard Rotary club constitution) in good standing in this club, on the day of the regular meeting, must be counted as present or absent, and attendance must be evidenced by the member's being present for at least sixty (60) percent of the time devoted to the regular meeting, either at this club or at any other Rotary club.

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92MeetingsAttendance

This club shall follow the attendance rules set forth in the standard Rotary club constitution.

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93MeetingsQuorum

One-third of the membership shall constitute a quorum at the annual and regular meetings of this club.

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94MeetingsBoard Meetings

Regular meetings of the board shall be held, usually monthly. Special meetings of the board shall be called by the president, whenever deemed necessary, or upon the request of two (2) members of the board, due notice having been given.

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95MeetingsBoard Quorum

A majority of the board members shall constitute a quorum of the board.

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96Fees and DuesAdmission Fee

An admission fee shall be paid before the applicant can qualify as a member, except as provided for in the standard Rotary club constitution, Article 11. This fee shall be set by the board as necessary.

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97Fees and DuesMembership Dues

The membership dues shall be paid quarterly on the first day of July, October, January and April with the understanding that a portion of each semiannual payment in July and January shall be applied to each member’s subscription to The Rotarian magazine. The dues amount shall be set by the board as necessary.

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98Fees and DuesActivity Fee

A social or activity fee shall be charged quarterly to each member. This fee will be set by the board as necessary.

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99FinancesBank Account

The treasurer shall deposit all funds of the club in a bank named by the board.

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100FinancesPayments & Audit

All bills shall be paid only by checks signed by the treasurer. An audit by a certified public accountant or other qualified person shall be made once each year of all the club's financial transactions.

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101FinancesBonding

Officers having charge or control of funds shall give bond as may be required by the board for the safe custody of the funds of the club, cost of bond to be borne by the club.

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102FinancesFiscal Year

The fiscal year of this club shall extend from July 1st to June 30th. The collection of members' dues shall be divided into four (4) periods extending from July 1st to September 30th, October 1st to December 31st, January 1st to March 30th, and April 1st to June 30th. The payment of per capita dues and magazine subscriptions to RI shall be made on July 1st and January 1st of each year on the basis of the membership of the club on those dates.

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103FinancesBudget

At the beginning of each fiscal year the board shall prepare or cause to be prepared a budget of estimated income and estimated expenditures for the year, which, having been agreed to by the board, shall stand as the limit of expenditures for the respective purposes unless otherwise ordered by action of the board.

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104Method of Electing MembersProspective Members

The name of a prospective member, proposed by an active member of the club, shall be submitted to the board in writing, through the club secretary. A transferring or former member of another club may be proposed to active membership by the former club. The proposal shall be kept confidential except as otherwise provided in this procedure.

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105Method of Electing MembersMembership Vetting

The board shall ensure that the proposal meets all the classification and membership requirements of the club constitution.

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106Method of Electing MembersNew Member Approval

The board shall approve or disapprove the proposal within 30 days of its submission, and shall notify the proposer, through the club secretary, of its decision.

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107Method of Electing MembersNew Member Notice

If the decision of the board is favorable, the prospective member shall be informed of the purposes of Rotary and of the privileges and responsibilities of membership following which the prospective member shall be requested to sign the membership proposal form and to permit his or her name and proposed classification to be published to the club.

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108Method of Electing MembersMember Election

If no written objection to the proposal, stating reasons, is received by the board from any member (other than honorary) of the club within seven (7) days following publication of information about the prospective member, that person, upon payment of the admission fee (if not honorary membership), as prescribed in these bylaws, shall be considered to be elected to membership. If any such objection has been filed with the board, it shall vote on this matter at its next meeting. If approved despite the objection, the proposed member, upon payment of the admission fee (if not honorary membership), shall be considered to be elected to membership.

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109Method of Electing MembersInduction

Following such election, the president shall arrange for the induction of the new member; the club secretary shall report the new member to RI; and the Rotary information committee shall provide appropriate literature for presentation at the induction and assign a member to assist the assimilation of the new member.

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